Auction

HomeAuction

Since 1995, City Gates Ministries has helped people rebuild their lives after some hardship. It starts by meeting them at their point of need with life’s necessities.

Thanks to our passionate volunteers and generous donors, we can help people with food, furniture, clothing, guidance, shelter, household goods, a transition from homelessness to housing, life skills training, job placement assistance and more. Imagine the appreciation of those who receive our help.

The wide range of needs is challenging but it’s doable with your help by donating goods or services that can be auctioned on Saturday, October 28, 2017 – doors open at 4:30 pm for a silent auction, dinner at 6:00 pm, and live auction at 7:00 pm.


THANK YOU to our 2017 Auction Sponsors and Contributors

AAA
Abby’s Cookies and Cupcakes
Acme Fuel
Acorn Uniforms
Airport Golf & Batting Cente
Alderbrook Resort
Allan Gruse
Allison Smith
Allstate Shellie Haisch
Angie Powell
Ann Ryherd
Anthony & Kayla Sparkuhl
Applebee’s
Ashley Creek
Batdorf & Bronson
Baker Creek (Mansfield, MO)
Bayview Lumber
Bay Storage
Bayview School of Cooking
Beth Brown
Bev White
Brian Johnson
Budd Bay Promotions & Apparel
Cabi
Calvary Chapel of Yelm
Capitol City Golf Club
Capitol Oyster
Caramelita’s Gourmet Caramel Apples
Casa Mia
Cash & Carry
Cathy & Bert Pratt
Cathy Weaver
Cheryl & Loni Smith
Cheryl Sparkuhl
Charlotte Dickison
Chris Smith
Christ the Servant Lutheran
Church of God, Olympia-Lacey
Cindy Jones
Country Green Turf Farms
Courtesy Auto Service & Tire
Creation Station, Inc.
CSZ Seattle
Danielle Kennewig
Deborah Walter
Denise Treinen
Dirty Dave’s Pizza Parlor
Discovery Toys, Terri Potter
Dixieland Jazz Festival
DoubleTree
Dry Tikes and Wet Wipes

Dutch Bros
Eastside Big Tom
Faith Lutheran Church
Falls Terrace Restaurant
Freedom Day Sales
Gibbons Lane Winery
Gail Johnson
Great Wolf Lodge
H20 at Home – Debby Smith
Hans-On Technology Solutions
Hairdressers on a Mission
Heather Siems
Hello Cupcake
Holland America
Hoodsport Winery
Hop Jack’s
Ice Chips Candy, LLC
IHOP
Ivar’s, Inc.
Jamee Up PJ’s
Jane Fishel
Janet Best
Jennifer & John Adams
Jerry’s Rogue Jets
Jennifer & John Adams
Joann Stewart
John Howie Restaurants
Josh & Mary Swenson
Katie Mohning
Ken & Debbie Mettler
LA Fitness
Lakeside Industries
Lattin’s Farm
Laughing Moon Body Care & Aroma Therapy
Le May Collections
LulaRoe – Sara Sue
Main Street Cookie Company
Marcy McCormick
Marsha Briskin
Marvin Road Golf & Batting Range
McMenamins Pubs & Breweries
Melanie & Ben Webster
Melissa Wolf
Miss Moffett’s Mystical Cupcakes
The Museum of Flight
New Bridge Community Church
Oak Meadow
Oki Golf
Olive Garden
Olympia Club McMenamins
Olympia Lacey Church of God

Orchard Road
Pacific Science Center
Pampered Chef (Allison Smith)
Papa Murphys, Pacific Ave.
Pellegrino’s Italian Kitchen
Premiere Jewelry, Katie Mohning
Perlot Orthodontics
Port of Olympia
Premiere Jewelry
Raddish
Ralph’s Thriftway
Rebecca Ayers
Richard Cary
Richard Moats
River’s Edge
Robin & Joe Taller
Robert Scheuermar
Salon Salon
Sandra Hayes
Sandstone Distillery
Seafair
Seaglass Fine Art Photography
SeaStar Restaurant and Raw Bar
Seattle Storm
Shelly Field
Simple Scheuerman Wood Shop
Sparkuhl Stump Grinding
Stefani Robertson
Sunset Air
Susan Evans
Tasche Cole
Ted Sparkuhl
Terrie Noble
Terry and Cheryl Anne Frazee
The Living Well
Tom Rowe
Tony’s Hair Care
Thanes World
Tug Boat Annie’s
The Lazy Sun B&B/Denise Treinen
The Museum of Flight
Trina Novlan
True Grace Women’s Life Group
We Donate Together
Westwood Baptist Church
Whipped Crafters
White Pass
Whitney Hagmann
Total Wine and More
Wolf Haven International
Wynn Wolf Puppets & Creations

Like To Help at the Auction?

  • See below for committee details.

An annual dinner and auction is held each fall and is the primary fundraiser for City Gates.  There is both a live and a silent auction served with a meal.

Planning meetings began in March and all coordinators attend monthly meetings.  All positions require a high level of organization and the ability to oversee duties of those on their team.

Committee Chair: This position requires an immense commitment to fulfill demanding responsibilities in a timely fashion and in a manner that represents the mission of City Gates.

This person will oversee all event activities, including:

  • Organizing and conducting planning meetings
  • Organizing sub-committees and overseeing coordinators to ensure timely completion of tasks (see following descriptions of coordinator jobs)
  • Being the point of contact for the facility and auctioneer

Silent Auction Coordinator:

  • Oversees all tasks of procurement of items, set up on day of auction, entering data, monitoring during auction, and close out of paperwork
  • Coordinate with Publicity Coordinator in creation of procurement forms
  • Coordinate with Computer Program Coordinator
  • Arrange for storage of items collected before day of event
  • Coordinate with Decorations and Day of Event Coordinators for set up and security
  • Arrange items on tables with bid sheets
  • Establish procedure for closing bids
  • Monitor pick up of items and ensure payment

Live Auction Coordinator:

  • Secure auctioneer
  • Oversee all tasks pertaining to procurement of items, set up on day of auction, and close out of paper work
  • Coordinate with Decorations and Day of Event Coordinators for set up and security
  • Coordinate with Computer Program Coordinator
  • Monitor pick up of items and payment

Decorations Coordinator: 

  • Partner with Westwood Baptist to determine what set up equipment is available (tables, chairs, etc.)
  • Determine what decorations will enhance the theme that will be determined at planning meetings for coordinators. Room décor as well as centerpieces should reflect this theme
  • Purchase needed supplies that have not been donated (will be reimbursed with auction fund)
  • Plan room setup for dinner, auction room, display tables and entertainment
  • Coordinate set up of the facility

Food Coordinator:

  • Select vendor/caterer once theme has been determined
  • Select menu with input from other coordinators
  • Obtain permit from Health Department at least sixty days prior to event
  • Rent or purchase plates if not donated
  • Purchase serving items
  • Coordinate volunteers that will be assisting in food preparation, serving and cleanup

Advertising Coordinator:

  • Create flyers, postcards, invitations and sonication letters
  • Coordinate with CGM Facebook administrator and other websites that may be available for promotion
  • Radio advertising
  • Create on-line registration
  • Contact Daily Olympian, Coffee News, Rotary Clubs and others as needed

Printing Coordinator:

  • Solicit donations to cover printing costs
  • Ensure all printed material is completed in timely fashion
  • Coordinate with Advertising Coordinator

Day of Event Volunteer Coordinator:

  • Work with all coordinators from the beginning of planning process to determine volunteer needs for event
  • Ensure that enough volunteers are available and that they understand their responsibilities
  • Arrange for transport of auction items to event location
  • Coordinate with Decorations, Entertainment and Auction Coordinators for room set up
  • Ensure security of facility, parking and auction items
  • Ensure cleanup of facility

Photographer:

  • Take photos during set up and during event

Audio/Visual Coordinator:

  • Make announcements as needed
  • Set up and monitor sound and visual (Power Point) systems

Raffle Coordinator:

  • In coordination with Auction Item Coordinators, determine what will be raffled
  • Determine method of raffle (tickets, ducks, etc.)
  • Monitor pick up of items by raffle winners

Dessert Coordinator:  Tables collect money for desserts with the highest bidders getting first choice of dessert for their table.

  • Solicit bakeries for donation of desserts
  • Arrange for pick up/delivery day of event
  • Table display for desserts

Computer Program Coordinator:  Will oversee data entry for attendees and donors, arrange for credit card payments and have a sufficient number of laptops, printers, and volunteers available for event.  Balance paperwork after event in coordination with Auction Chair.

Qualifications:

  • A solid knowledge of what hardware and software will be needed for tasks.
  • The ability to coordinate and train other volunteers