The furniture ministry assists families transition into permanent homes by providing furniture, bedding, and kitchen supplies.  Volunteers pick up from donors and deliver to recipients.

Qualifications:

• The ability to work safely while lifting fifty or more pounds
• To be able to offer prayer to both donors and recipients
• Attendance at quarterly team meetings
• Passing a criminal background check
• A driver’s license is only required for coordinators

Time Commitment:  Availability between 10am-3pm on rotating Saturdays

Donated clothes, blankets and hygiene items are sorted and put into vans that go out to Thursday night Street Lights.  Many of these items are passed onto other ministries.  Volunteers that work in this ministry have access to items for their own personal use.

Qualifications: 

• The ability to work well in a team

Time Commitment:  Availability between 8am-11am on rotating Saturdays

Drivers are needed for vehicles that support Street Lights on Thursday Nights.

Qualifications:

• WA drivers license

Time Commitment:  3-4  hours each week or on a rotating basis

Experienced photographer(s) to help capture the moments in various aspects of City Gates Ministries. Photos would help promote the mission through the website and social media, as well as printed materials.

Qualifications:

• Photographer would provide own equipment

Time Commitment:  2  hours each week at various prearranged times

The most visible ministry of City Gates happens every week on the streets of Olympia.  Hundreds of homeless and otherwise disadvantaged come to eat a hot meal, receive clothing and emergency supplies, and be ministered to.  There are several roles in this outreach:  distribution of items, engaging in ministry and prayer and the collecting of statistics.  Training and skill building will be provided to you.

Qualifications: 

• A personal relationship with Jesus Christ is preferred
• The ability to talk to and minister without passing judgment to those who are often in desperate situations
• Flexibility
• The ability to maintain confidentiality
• To attend quarterly team meetings

Time Commitment:  Availability between 7-10pm Thursdays and a commitment of one year to the ministry.

Backpacks, school supplies and school-appropriate clothes are distributed prior to the start of school each year.  Two separate coordinators are needed.

•           Backpacks and School Supplies Coordinator:  Soliciting and collecting backpacks and supplies, organizing the filling of the backpacks and their distribution.
•           Clothing Coordinator:  Collecting, sorting and sizing clothing and organizing their distribution.

Qualifications:

• Organization
• The ability to form other volunteers into work groups

Time Commitment:  June – September to accomplish the task

There are items donated to City Gate that cannot be used in our ministry.  The money from the sale of these items will go directly back into the ministry.  The president will determine which items will be sold.

Qualifications: 

• Ownership of a camera and ability to download to edit and download pictures
• Familiarity with various sales sites (Ebay, Craigs List, etc) and how to maximize profit.

Time Commitment:  A few hours per month as needed.

An annual dinner and auction is held each fall and is the primary fundraiser for City Gates.  This year’s event will be held on Saturday, October 28 at Westwood Baptist Church in Olympia.  There is both live and silent auctions served with a meal.

Planning meetings begin in March and all coordinators must attend monthly meetings.  All positions require a high level of organization and the ability to oversee duties of those on their team.

Committee Chair: This position requires an immense commitment to fulfill demanding responsibilities in a timely fashion and in a manner that represents the mission of City Gates.

This person will oversee all event activities, including:

• Organizing and conducting planning meetings
• Organizing sub-committees and overseeing coordinators to ensure timely completion of tasks (see following descriptions of coordinator jobs)
• Being the point of contact for the facility and auctioneer

Silent Auction Coordinator:

• Oversees all tasks of procurement of items, set up on day of auction, entering data, monitoring during auction, and close out of paperwork
• Coordinate with Publicity Coordinator in creation of procurement forms
• Coordinate with Computer Program Coordinator
• Arrange for storage of items collected before day of event
• Coordinate with Decorations and Day of Event Coordinators for set up and security
• Arrange items on tables with bid sheets
• Establish procedure for closing bids
• Monitor pick up of items and ensure payment

Live Auction Coordinator:

• Secure auctioneer
• Oversee all tasks pertaining to procurement of items, set up on day of auction, and close out of paper work
• Coordinate with Decorations and Day of Event Coordinators for set up and security
• Coordinate with Computer Program Coordinator
• Monitor pick up of items and payment

Decorations Coordinator: 

• Partner with Westwood Baptist to determine what set up equipment is available (tables, chairs, etc.)
• Determine what decorations will enhance the theme that will be determined at planning meetings for coordinators. Room décor as well as centerpieces should reflect this theme
• Purchase needed supplies that have not been donated (will be reimbursed with auction fund)
• Plan room setup for dinner, auction room, display tables and entertainment
• Coordinate set up of the facility

Food Coordinator:

• Select vendor/caterer once theme has been determined
• Select menu with input from other coordinators
• Obtain permit from Health Department at least sixty days prior to event
• Rent or purchase plates if not donated
• Purchase serving items
• Coordinate volunteers that will be assisting in food preparation, serving and cleanup

Advertising Coordinator:

• Create flyers, postcards, invitations and sonication letters
• Coordinate with CGM Facebook administrator and other websites that may be available for promotion
• Radio advertising
• Create on-line registration
• Contact Daily Olympian, Coffee News, Rotary Clubs and others as needed

Printing Coordinator:

• Solicit donations to cover printing costs
• Ensure all printed material is completed in timely fashion
• Coordinate with Advertising Coordinator

Day of Event Volunteer Coordinator:

• Work with all coordinators from the beginning of planning process to determine volunteer needs for event
• Ensure that enough volunteers are available and that they understand their responsibilities
• Arrange for transport of auction items to event location
• Coordinate with Decorations, Entertainment and Auction Coordinators for room set up
• Ensure security of facility, parking and auction items
• Ensure cleanup of facility

Photographer:

• Take photos during set up and during event

Audio/Visual Coordinator:

• Make announcements as needed
• Set up and monitor sound and visual (Power Point) systems

Raffle Coordinator:

• In coordination with Auction Item Coordinators, determine what will be raffled
• Determine method of raffle (tickets, ducks, etc.)
• Monitor pick up of items by raffle winners

Dessert Coordinator:  Tables collect money for desserts with the highest bidders getting first choice of dessert for their table.

• Solicit bakeries for donation of desserts
• Arrange for pick up/delivery day of event
• Table display for desserts

Computer Program Coordinator:  Will oversee data entry for attendees and donors, arrange for credit card payments and have a sufficient number of laptops, printers, and volunteers available for event.  Balance paperwork after event in coordination with Auction Chair.

Qualifications:

• A solid knowledge of what hardware and software will be needed for tasks.
• The ability to coordinate and train other volunteers

City Gates is very involved in the community, often sponsoring and hosting events all other Thurston County. We are looking for someone to help us fill an upcoming void in our graphic design needs.

Do you have experience designing flyers, posters, brochures, or other marketing material? Do you have knowledge in Adobe Illustrator, Microsoft Word, PowerPoint, or other design software? If you answered yes, than you can help us!

Qualifications:

• Knowledge and experience working with design software (Illustrator, Word, PowerPoint, or other).
• Creativity, Flexibility, Attention to Detail, Deadline-oriented, Can take criticism and make adjustments as needed.
• Works well with others, and can take direction well, but also be able to work and come up with ideas independently.
• Skill and experience designing flyers, brochures, posters, banners, etc. Including: Layout, Design, Color, Readability, etc.

Time Commitment: 8-12 hours a month (varies, depending on month as needed)